Seven Tips to Scale Up your Office Organization
Have you ever wondered why you feel more at peace after cleaning your home or organizing your closet or desk?
It turns out that there is a psychological aspect to having a clean and organized home and office.
According to one study, 47% of Americans say that they worry if their home is clean or organized enough within any given month. In fact, it is the fifth most common stress trigger among Americans.
Another study found that an average executive wastes 150 hours each year looking for lost or misplaced documents.
Imagine the amount of mental capacity that could be freed up from simply maintaining a clean and organized space. Having an organized life has a huge impact on not only your well-being, but it allows for more time doing the things you love. Instead of looking for misplaced items and shuffling through piles of papers, you can do the things that are most productive to your business or job.
Here is our favorite tips on how to scale up your office organization:
1. Store your office supplies in drawer organizers by category
Keeping your office supplies compartmentalized is a great way to organize the smaller items in your office space. Better yet, organizing by category makes it that much easier to find what you are looking for. Some categories you could use are:
Writing utensils - Pens, pencils, hi-liters, etc.
Paper items - Sticky notepads, small and large notepads, etc
Tapes - Scotch tape, white-out tape, and other sort of tapes.
Pins/Clips - Paperclips, thumb tacks, etc.
The Household Essential 3 Compartment Organizer Tray is a great tray to use. It is functional and sturdy with a hard sided fabric frame.
2. Use bins to store your larger items and label them accordingly.
Larger items such as reams of paper, binders, extra office supplies are best stored in larger bins like the Lip Pull Collapsible Fabric Cube. Sturdy, yet compact fabric cubes are extremely functional and can be used for storing a variety of items. Unlike plastic bins, collapsible fabric cubes are easily folded and stored when not in use.
3. Create a filing system, both paper and digital
Having a filing system is extremely helpful when organizing important documents such as billing statements, tax information, or other important information. Setting up both a paper and digital file system will help when you need to find important information fast. A couple ways to be efficient in your filing systems are:
• Creating categories and then create labels within that category.
• Color code your categories
• Delete or Shred any documents that are more than 7-10 years old.
• File from most recent (in the front) to least recent (in the back)
4. Go paperless where possible
Most companies are online these days and most provide digital receipts, invoices, statements, etc. Why create more waste by having them send or print a document when they can do it digitally. Since you will have already set up your digital filing system, you can simply download and place the file within your digital folder. Then you’ll be good to go! Plus you’ll be creating less waste for our planet. It's a win-win.
5. Utilize wall space
The wall space by your desk can often get overlooked. However, the wall can become the most creative and fun way to organize additional items if there is already too much on your desk. Common things that are hung on the wall by your desk are calendars, a cork board to pin notes, and a dry erase board to write some quick thoughts.
6. Use a shelf organizer to place all your books and notebooks
A good way to organize books and notebooks is using a shelf organizer like the 4 Cube Organizer. Not only is it functional and easy to move around, it is extremely stylish with its modern industrial look.
Shelf Organizers are also a great way to place storage cubes within the shelves if you wanted your items to be more hidden.
7. Invest in a shredder to shred any private documents.
Do you have a pile of papers on your desk to the point where you don’t even know what is in the pile? Most of the time the pile consists of papers that weren’t too important, but you didn’t want to throw them away because it had your name or address on it.
That is where a good shredder would be useful. Having a shredder by your desk will not only minimize clutter on your desk, but will give you peace of mind knowing that your personal information will not be exposed in any way.
We hope you find these tips helpful!
Are there certain topics you would like us to talk about. Contact us and let us know! We would love to hear from you.